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Schemes for Engineers in Research and Development
RAEng/EPSRC Research Fellowships: Terms and Conditions
The Royal Academy of Engineering (The Academy) and
the Engineering and Physical Sciences Research
Council (EPSRC) (together referred to as ‘The Scheme
Providers’) award Research Fellowships to
individuals of proven ability to carry out
independent research in key areas of engineering.
The Scheme Providers agree to contribute to the
costs of a Fellowship subject to a formal agreement
based upon the following conditions:
1. The period
of tenure shall be 60 months, normally over five (5)
years, or full time equivalent, commencing on a date
to be agreed with The Scheme Providers, or for such
period as the Post-Holder remains in post.
2. During
the period of tenure the Post-Holder shall be known
as The Royal Academy of Engineering/EPSRC Research
Fellow and all publications shall carry this title.
3. The post is provided in respect of a given
individual, and is not transferable. In the event
that the Post-Holder leaves his or her appointment
before the end of the five (5) year period, The
Scheme Providers reserve the right to terminate the
award. Alternatively, and only under exceptional
circumstances, requests to move the place of tenure
to another Host University within the UK may be
considered, but only after prior consultation with
the current and proposed Host Universities. The
costs submitted in the original application will
apply to the proposed Host University. The Scheme
Providers’ decision regarding such relocation will
be final.
4. The Post-Holder will be an employee of
the Host University and shall be subject to the
normal terms and conditions for research and
analogous staff.
5. Post-Holders are expected to
devote their time to research and should not accept
or hold any other appointment, paid or otherwise,
except with the prior knowledge and approval of The
Scheme Providers. Notwithstanding the above,
permission will normally be given to Post-Holders to
undertake limited amounts of teaching and other
non-research duties, providing that these duties do
not exceed an average of four hours per week over
the course of any one (1) year.
6. Payments will be
made in respect of, but not exceeding, the figures
contained within the summary of resources submitted
in the original application, to the Host University
against invoices submitted quarterly in arrears.
7.
Any equipment purchased with the funding from The
Scheme Providers shall remain the property of The
Scheme Providers. Should the post holder move the
place of tenure of their appointment or should he or
she move within the period of the Fellowship, The
Scheme Providers reserve the right to require that
such equipment be transferred with the post holder.
8. Post holders are encouraged to seek additional
funding from third parties and shall follow the Host
University’s normal procedures for applying for and
accepting such funding. Patent and intellectual
property rights in such cases may be apportioned in
accordance with the Host University’s normal funding
arrangements.
9. The Academy will appoint a Mentor,
for as long as remains practicable, to provide
informal advice and guidance to the Post-Holder. The
Mentor will be a Fellow of the Academy and shall
liaise with the Post-Holder as often as is deemed
appropriate.
10. The Post-Holder will be encouraged
to initiate industrial links during the Fellowship
and the Mentor will assist with this activity
wherever possible.
11. The Post-Holder will keep the
results of his or her research confidential in
accordance with any confidentiality and publication
policy and guidelines of the Host University,
particularly where the Host University may wish to
protect the results of the research work prior to
the publication of the results.
12. Any publication
of the results shall carry an acknowledgement of the
financial support received from The Scheme
Providers.
13. Ahead of any proposed publication the
Post-Holder will disclose the nature of his or her
research and its results to the ‘knowledge transfer
office’ of the Host University in order that any
intellectual property arising from the work might be
protected in a timely and efficient fashion.
14. The
Post-Holder shall submit a written progress report
to The Academy every twelve (12) months during the
Fellowship, and should cover the performance
measures as set out by The Scheme Providers.
15. In
addition to the annual report, the Post-Holder shall
submit to The Academy, when requested, details of
any additional sources of funding in connection with
the programme of research, whether from industry,
the Research Councils, or other sources.
16. If
access to a Facility is essential to the
Post-Holder’s research programme, and hence the
Fellowship, both access to and external funding for
the cost of the Facility must be secured within one
(1) year of the start date. Failure to secure the
necessary access to the Facility may, at The Scheme
Providers’ discretion, result in the termination of
the Fellowship.
17. The Scheme Providers reserve the
right to terminate the Fellowship on the grounds of
the Post-Holder’s failure to comply with the Terms
and Conditions or if, in the opinion of The Scheme
Providers, the Post-Holder becomes unfit or unable
to pursue the research for which he or she was
appointed. Similarly, should the annual assessment
reveal that performance has fallen below a standard
that is acceptable to The Scheme Providers, they
reserve the right to terminate the award.
18. In
exceptional circumstances, an award may also be
terminated by reason of the desirability of the
award being held elsewhere or for any other reason,
but only after prior consultation with the Host
University and with a minimum of three (3) months
notice in writing.
19. In the event of termination
of the Fellowship, The Scheme Providers shall pay
the Host University their share of the costs, as
submitted in the original application, that were
properly incurred up until the date of termination,
provided that such amounts do not exceed the amount
which would have become payable in that year.
20.
The Post-Holder may be permitted to interrupt his or
her award not more than twice during the period of
the Fellowship to spend time on activities
unsupported by the Fellowship but directly related
to it. The agreement of The Scheme Providers must be
sought in advance.
21. The payment of all monies to
the Host University in respect of the Fellowship
shall be conditional in all respects upon the
acceptance of these conditions by both the Host
University and by the Post-Holder.
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