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Schemes for Engineers in Research and Development
RAEng/EPSRC Research Fellowships: Terms and Conditions
The Royal Academy of
Engineering (The Academy) award Research Fellowships
to individuals of proven ability to carry out
independent research in key areas of engineering.
The Academy agrees to
contribute to the costs of a Fellowship subject to a
formal agreement which shall be based upon the
following conditions:
1. The period of tenure
shall be 60 months, normally over five (5) years, or
full time equivalent, or for such period as the Post
Holder remains in post, commencing on a date to be
agreed with the Academy.
2. During the period of
tenure the Post Holder shall be known as The Royal
Academy of Engineering Research Fellow and all
publications shall carry this title.
3. The post is provided
in respect of a given individual, and is not
transferable to another individual. In the event
that the Post Holder leaves the appointment before
the end of the five (5) year period, the Academy
reserves the right to terminate the award.
Alternatively, and only under exceptional
circumstances, requests to move the place of tenure
to another Host Institution within the UK may be
considered, but only after prior consultation with
the current and proposed Host Institutions. The
costs submitted in the original application will
apply to the proposed Host Institution. The
Academy’s decision regarding such a transfer of The
Fellowship shall be final.
4. The Post Holder will
be an employee of the Host Institution and shall be
subject to the normal terms and conditions for
research and analogous staff.
5. Post Holders are
expected to devote their time to research and should
not accept or hold any other appointment, paid or
otherwise, except with the prior knowledge and
approval of the Academy. Notwithstanding the above,
permission will normally be given to Post Holders to
undertake limited amounts of teaching and other
non-research duties, providing that these duties do
not exceed an average of four (4) hours per week
over the course of any one (1) year.
6. Payments will be
made in respect of, but not exceeding, the figures
contained within the ‘Resources Requested’ table
submitted in the Stage Two Application, to the Host
Institution against invoices submitted quarterly in
arrears.
7. Any equipment
purchased with the funding from the Academy shall
remain the property of the Academy. Should the Post
Holder move the place of tenure of their appointment
or move within the period of the Fellowship, the
Academy reserves the right to require that such
equipment be transferred with the Post Holder.
8. The Post Holder is
encouraged to seek additional funding from third
parties and shall follow the Host Institution’s
normal procedures for applying for and accepting
such funding. Patent and intellectual property
rights in such cases may be apportioned in
accordance with the Host Institution’s normal
funding arrangements.
9. The Academy will
appoint a Mentor to provide informal advice and guidance
to the Post Holder. The Mentor will be a Fellow of
The Academy and shall liaise with the Post Holder as
often as is deemed appropriate. The Mentor will be
independent of the Host Institution and shall advise
the Academy on the Post Holder’s progress.
10. The Post Holder
will be encouraged to initiate industrial links
during the Fellowship and the Mentor may assist with
this activity where possible.
11. The Post Holder
will keep the results of their research confidential
in accordance with any confidentiality and
publication policy and guidelines of the Host
Institution, particularly where the Host Institution
may wish to protect the results of the research work
prior to the publication of the results.
12. Any publication of
the results shall carry an acknowledgement of the
financial support received from the Academy.
13. Prior to any
proposed publication the Post Holder will disclose
the nature of the research and its results to the
‘knowledge transfer office’ of the Host Institution
in order that any intellectual property arising from
the work might be protected in a timely and
efficient fashion.
14. The Post Holder
shall submit a written progress report to The
Academy every twelve (12) months, and this should
address the performance measures as set out by The
Academy.
15. In addition to the
annual report, the Post Holder shall submit to the
Academy, when requested, details of any additional
sources of funding in connection with the programme
of research, whether from industry, the Research
Councils, or other sources.
16. If access to a
Facility is essential to the Post Holder’s research
programme, and hence the Fellowship, both access to
and external funding for the cost of the Facility
must be secured within one (1) year of the start
date. Failure to secure the necessary access to the
Facility may, at the Academy’s discretion, result in
the termination of the award.
17. The Academy
reserves the right to terminate The Fellowship on
the grounds of the Post Holder’s failure to comply
with the Terms and Conditions or if, in the opinion
of the Academy, the Post Holder becomes unfit or
unable to pursue the research for which they were
appointed. Similarly, should the annual assessment
reveal that performance has fallen below a standard
that is acceptable to the Academy, it reserves the
right to terminate the award.
18. In the event of
termination of The Fellowship, the Academy shall pay
the Host Institution their share of the costs, as
submitted in the original application, that were
properly incurred up until the date of termination,
provided that such amounts do not exceed the amount
which would have become payable in that year.
19. The Post Holder may
be permitted to interrupt the award not more than
twice during the period of The Research Fellowship
to spend time on activities unsupported but directly
related to The Research Fellowship. The agreement of
the Academy must be sought in advance. Interruptions
in the first or last year will only be permitted in
exceptional circumstances. The length of any periods
of suspension must not exceed two (2) years in
total.
20. The payment of all
monies to the Host Institution in respect of the
Fellowship shall be conditional in all respects upon
the acceptance of these conditions by both the Host
Institution and by the Post Holder.
21. The Fellow is
entitled to take maternity, paternity or adoptive
leave in accordance with The University's terms and
conditions, and the Academy will extend the duration
of the Fellowship to take account of the leave
taken.
22. The Academy is a
signatory to both The Concordat to Support the
Career Development of Researchers and The Concordat
for Engaging the Public with Research. The Academy
may refer to the principles of both concordats when
assessing performance.
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