What is the Distinguished Visiting Fellowship scheme?

What is the assessment process?

How do I apply?

Does my university need to see my application before I submit?

How much funding is available?

What can the funding be used for?

How will the funding be paid out?

If we are successful in our application, and then the visit can’t go ahead for the length of time planned and/or on the dates we planned, what should we do?

If we don’t use all the funding, can we keep it for other activities?

How will this project be overseen and monitored?

Further information 

 

What is the Distinguished Visiting Fellowship scheme?

The scheme provides funding to enable an academic engineering department in a UK university to be a host for up to a month to a Distinguished Visiting Fellow from an overseas academic centre of excellence.

back to top 

 

What is the assessment process?

A steering group composed of Fellows of the Academy will review the applications, before meeting to discuss the final selection.

All applications will be assessed against a number of factors. These include the extent to which the application complies with the aims and objectives of the scheme, as well as the following criteria:

  • The eminence of the selected visitor (and his/her academic centre of excellence) and the potential for a valuable contribution to the host organisation and to the engineering community in the UK
  • The quality and feasibility of the proposed programme of work, collaboration and dissemination activities
  • The strength of support for the application
  • The potential for future links, collaboration and networking
  • The potential for added value

back to top 

 

How do I apply?

All applicants must submit an application form via the Academy’s online system, together with CVs and supporting information. More information can be found in the How to apply section.

back to top 

 

Does my university need to see my application before I submit?

We require a letter of support from your line manager. For most researchers applying to the scheme, this will be the Head of Department.  We also require your university research support office or equivalent to sign a declaration which we be attached to your application.  This will state that they are aware of the application, have checked the costs included in the application are correct, and will ensure correct administration of the award if the application is successful. This ensures the relevant administrative processes can be followed within the university.

back to top 

 

How much funding is available?

The maximum which could be awarded for each Fellow is £6,000. You will be required to show a breakdown of your requested funding in the application form. 

Applications proposing Visiting Fellows from European countries will be expected to request lower amounts of funding than for those for Visiting Fellows from further afield, unless there is a reason for a higher funding request such as multiple trips being planned within the UK during the visit, meaning higher in-country travel costs would be incurred.

Each application can cover one visit of up to a month in length or multiple visits from the same Distinguished Fellow for a total length of up to a month. The maximum amount which could be awarded per visitor is £6,000, regardless of whether in one visit or multiple visits.

back to top 

 

What can the funding be used for?

The funding is a grant to cover travel (to/from and within the UK), accommodation, living expenses and other travel costs such as visa application fees.  Travel should be standard (or equivalent) class, not business or first class. In cases where the UK host wishes to contribute extra in order to allow the Visiting Fellow to travel above standard class, the Academy will be able to contribute an amount equivalent to a standard class fare on the same scheduled transport.

An accompanying spouse will be permitted, if so desired, but at no additional cost to the scheme.

Please note that the funding provided cannot be used for salaries, other staff costs, research costs, administration costs or running costs of the host institution/s.

back to top 

 

How will the funding be paid out?

Funding will be paid to the UK institution. They will follow their own procedures for distributing the funding or reimbursing expenses. Please ask your research support office for advice if necessary.

The grant will be paid in arrears. The funds will be released after the completion of the exchange and receipt of a satisfactory final report.

back to top 

 

If we are successful in our application, and then the visit can’t go ahead for the length of time planned and/or on the dates we planned, what should we do?

Please contact the Academy in the first instance.

Dependent on our funding restrictions, we may be able to provide a no-cost time-only extension to allow the visit to take place at an earlier or later time.

Due to funding restrictions, extensions may not be possible. The decision to permit an extension will be made at the Academy’s discretion, taking into account multiple factors.

If the visit has to be shortened, then the payment will be reduced accordingly, taking into account necessary expenses already incurred, to compensate for the reduced visit duration.

back to top 

 

If we don’t use all the funding, can we keep it for other activities?

If during the visit, you expect that you will have some funding remaining due to costs being lower than expected (due to finding a cheaper accommodation rate, etc), you may contact us to request to use the unspent money on additional activities during the Fellow’s visit to the UK – for example, additional trips to other universities in the UK, or extending the trip for more days.

If the Statement of Expenditure shows an underspend on the grant, the payment will be reduced accordingly.

back to top 

 

How will this project be overseen and monitored?

An end-of-visit report of around 1,000 to 1,500 words must be submitted within one month of completion of the visit to describe how the opportunity provided by the award was used. The payment of the award to the UK university or institution will be dependent on receipt of a satisfactory report. The report should follow the reporting guidelines which will be provided by the programme manager after the award has been made.

DVF final report guidance notes

The Steering Group strongly welcomes the submission of short videos to enable the Academy to fully capture project outcomes, impacts and successes.

To enable the Academy to assess the long-term effectiveness of our programmes we also require a brief follow-up report 12 months after the visit to update us on any activities resulting from the award, such as further research progress, reciprocal visits, publications or funding received.

The reports are sent to the award’s steering group for evaluation and serve as a measure of the success of the award.

back to top 

 

Further information

All questions should be sent to the International team.